From 29th July to
3rd August, 2018
> Montpellier, France

Guidelines for Presenters

Oral Presentations

Plenary presentation slot will be 45 minutes long, which includes a 40-minute presentation followed by 5 minutes of questions and answers.
Invited presentation slot will be 30 minutes long, which includes a 25-minute presentation followed by 5 minutes of questions and answers.
Oral presentation slot will be 15 minutes long, which includes a 12-minute presentation followed by 3 minutes of questions and answers.

The schedule of the conference will be strictly maintained; you are strongly encouraged to ensure you have enough time to deliver all the content within the allocated time slot.

On the day of your presentation:
Please note that speakers may not take personal laptops or thumb drives to the podium for use with their presentation. Speakers who arrive at the session room with their presentation on their laptop or a thumb drive will be asked to go the Preview Room to download their presentation, which may delay the start of the session.

Speakers are thus kindly asked to preload their presentation file at the Preview Room located close to the Conference Rooms at latest during the break before the session. Technical check will be performed on all presentations.

Should your presentation contain videos please check whether they play correctly in the Preview Room well ahead of your session.

Presenters should also check at least 10 minutes prior to the session starting to setup and introduce themselves to the Session Chair.

Speaker Presentation/Upload Room Hours
Sunday: 12:00 pm-5:00 pm
Monday: 7:00 am-5:00 pm
Tuesday: 7:30 am-5:00 pm
Wednesday: 7:30 am-12:00 pm
Thursday: 7:30 am-5:00 pm
Friday: 7:30 am-5:30 pm

Details on Presentation file format



During the ICPS conference, 3 sessions will be dedicated to paper posters presentation.

Beside these 3 scheduled poster sessions, in order to enhance the visibility of your communication, we offer the opportunity to display your poster (as an E-Poster) on LCD screens at any time during the conference; these screens will be located on the conference site and available to the attendees during the whole conference.

Paper Posters
Paper posters have to fit the following dimensions: 90 x 115 (approx. A0) in vertical Portrait format. They should be brought to the meeting by the authors.

Please include in your Poster, the E-mail of the presenters, to facilitate further communication.
If you wish to submit your Poster as an E-Poster too (optional, but recommended), please follow the E-poster guidelines for your paper poster, to avoid unnecessary additional work.

On the day of your poster presentation, conference staff will assist you with putting up the poster. Please locate your number and hang your poster accordingly. Tacks and technical equipment will be available for the hanging of posters. Please put your poster up at least 1/2 hour prior to the start of the poster session. The poster can be on display throughout the day of presentation and should be removed by the end of the day.

Poster presenters are asked to make themselves available during the allocated poster sessions to discuss their posters with conference participants.

E-Posters (optional but recommended)
The E-Poster file shall be the same file as the one printed for the paper poster session, so you do not need to provide additional work to take benefit of this opportunity. Since technical check has to be performed on all E-Posters, you will have to upload your E-Poster file before the beginning of the conference by visiting the E-Posters upload site (the link will be sent to you by the conference organiser nearer to the event date).


File Format Information

Oral Presentation - File formats:
The Conference lecture rooms are equipped with Windows operated computers loaded with Microsoft Office. Acceptable presentation formats are PowerPoint and PDF.
We recommend a maximum size for your presentation file of 50MB.
The projection format will be 4:3 aspect ratio, so please set your slide presentation in the same format.
For pictures, we recommend to use the following formats: .jpg, .gif, .tiff, or .bmp.
For videos files inserted in your presentation, please use the following formats:
.mpg, .mpeg, .avi or .wmv.
Please avoid inserting too big images (>1Mb) or animated gif files, flash animations, fade effects on objects, graphics and tables.

Poster & E-Poster - File formats:
Acceptable presentation formats are PowerPoint and PDF.
To help you to create your e-Poster, please upload the document “Create your ePoster for the ICPS 2018 Congress“. An E-Poster example is provided in PowerPoint and PDF formats below .

Guidelines for Presenters

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December 2017
Abstract submission
Registration opening
19 March 2018
Deadline abstract submission
15 May 2018
Notification of acceptance

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